DPG Rental

What to Expext

Once you have made the decision to rent a property, call your local Dormehl Property Group Residential Letting Agent. You will then be required to follow this process:

1. Complete the Application to Rent a Property. (copy enclosed)
2. Ensure that you have a copy of your ID document with you and bring at least
3. traceable personal and trade references along with relevant telephone and account numbers. This will allow the consultant to carry out the necessary
   credit checks without any delays.
4. Bring a copy of your salary slip or a letter from your employer stating your monthly in come.
5. Once you have decided upon a property to rent, complete and sign the Lease Agreement.
6. Pay the deposit, first month’s rental and all other costs as outlined in the chapter “How Much?”
7. Collect keys from the letting consultant on the date of occupation stated in the lease agreement.
8. Letting Agent and lessee complete the inventory and defects list within 7 days of moving into the property.
9. Both lessor and lessee with receive a copy of the lease and the defects list.
10. If the property is administered by the agent, the lessee is to pay the rental to the letting agent on or before the 1st (first) of every month. However, if the property is administered by the lessor, the rental is paid directly to the lessor, or into the nominated bank account.

How Much

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LESSOR’S FEES

Lessors have 2 options when requesting the assistance of a Real Estate company to tenant their property.

OPTION 1: ONCE-OFF FEE
RENTAL X PERIOD X 10%

Once-off Fee: In short, this option requires the company to procure a suitable tenant and draw up the lease.
For this fee the following services are provided:
Lessee completes the application form

Agent checks references

Agent sends a copy of the lease to both the Lessor and the Lessee
Lessee pays the deposit, first months rent and letting fees to Dormehl Property Group
Dormehl’s fee of 10% or 50% of the monthly rent, is deducted from the first months rent.
Dormehl or Lessor place the deposit into an interest bearing account in the Lessee’s name. This amount is returned once the premises have been inspected at the end of the lease period and found to be in good order.

Agent does a defects check together with the Lessee once the Lessee moves into the property - a copy of which is sent to both parties.
Any communication thereafter is handed between the Lessor and the Lessee. Two months prior to the Lease expiring Dormehl will contact the Lessor to ascertain whether he would like to continue letting the property, and the necessary action is taken by the letting agent.

Should the existing tenant wish to extend the Lease, the Dormehl letting agent attends
to the necessary addendum.

The next year’s letting fee on a once-off lease, payable by the Lessor will
then be RENTAL X PERIOD X 10% + VAT

OPTION 2: ADMINISTRATION FEE
RENTAL X PERIOD X 12%

Administration Fee: In short, this option requires the company to fulfill option one, and to attend to the on going administration of the property during the currency of the lease. These services are explained in more detail below:

• Lessee completes the application form
• Agent checks credit and personal references
• Lessee completes lease agreement
• Lessee pays his deposit, first months rental, and letting fees
• Agent ensures monthly rental is collected and deposited into Lessor’s account after deducting our monthly fee
• Agent places deposit into an interest bearing account in Lessee’s name, this amount is only returned once the premises have been checked at the end of the lease period and found to be in good order, after taking into account the defects list.
• Agents does a defects check one the Lessee moves into the property - a copy of which is sent to both Lessor and the Lessee
• Should the Lessee have any problems they contact Dormehl Property Group directly who will then immediately take action by contacting the Lessor who then gives the necessary permission to carry out the Lessee’s request. If the Lessor is unavailable and the problem is an emergency, such as a burst geyser, Dormehl Property Group will attend to the problem immediately. Any costs are for the Lessor’s Account.

Questions and Answers

Do's and Dont's

DONT'S

Don’t agree to anything verbally. Everything must be in writing. Only that which is in writing is regarded as relevant.

Don’t sub-let the property. This is a contravention of Clause 2.2 of the Dormehl Property Group Residential Lease Agreement., and could cause problems at a later state. Contact your letting agent immediately should you with to sub-let the property.

Don’t pay any monies to the letting agent unless they give you some form of receipt (especially when paying the deposit).

Don’t sign the Lease Agreement until you fully understand the clauses contained therein.

Don’t make any alterations to the property with getting written permission from the landlord first.

Don’t sign the lease agreement without first ascertaining exactly what is included in the monthly rental.

Don’t extend the lease with the landlord privately on a month-to-month basis. This is not only in contravention of the Lease Agreement, but is also very risky for the lease as no written agreement exists between the parties, making the lessee very vulnerable.

DO'S

Do make sure that the monthly rental is paid on or before the 1st day of every month. it is advisable to have a debit order facility arranged with your bank to pay the monthly rental.

Do reed through the Dormehl Property Group Residential Lease Agreement carefully and ask the letting agent to explain any clauses which you may not fully understand.
do request a breakdown of all the costs to be paid before occupation, including: deposit, electricity deposit, lease fee and first months rent in advance.
It is vital that you complete the defects list and return it to Dormehl Property Group within 6 (six) days of occupation. If this is not completed, you may be liable for all defects/damage, irrespective of whether you were responsible.

Do check with the letting agent exactly what the monthly rental includes, for example: lights and water, garden service, parking etc.

Do ascertain whether there is parking/garages available when renting flats and townhouses and find out which bays belong to your apartment.

Do ensure that you obtain a copy of the Rules & regulations of the complex from the Body Corporate so that you are familiar with them.

Do ensure that the letting agent arranges an interview with the Chairman of the Body Corporate should you be renting a Share Block apartment. This is a compulsory rule with Share Block apartments.

Do make sure you have all they keys to the doors (internal and external) when doing your defects list.

Do check that any appliances (air conditioners, stoves, etc are in working order before completing the defects list.

Do have identity documents, recent traceable references and confirmation of salary with you when you sign the lease.

The Paperwork

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